ࡱ> ]_\y ;bjbj >`{{34 :::::NNN8DTN1"@@@0000000$2d5X0:0::@@0!!!v:@:@0!0!!9.A0@ 8ӠJ.q0001 /85F50A05:A00!00!15 : Appendix A Bylaws Guide The bylaws form is designed to make your school advisory council bylaws easy to understand and easy to keep up-to-date. Each school advisory council shall adopt bylaws establishing procedures for: 1.Requiring a quorum to be present before a vote may be taken by the school advisory council. A majority of the membership of the council constitutes a quorum. 2. Requiring at least 3 days' advance notice in writing to all members of the advisory council of any matter that is scheduled to come before the council for a vote. 3. Scheduling meetings when parents, students, teachers, businesspersons, and members of the community can attend. 4. Replacing any member who has two unexcused consecutive absences from a school advisory council meeting that is noticed according to the procedures in the bylaws. 5. Recording minutes of meetings. The district school board may review all proposed bylaws of a school advisory council and shall maintain a record of minutes of council meetings Remember that bylaws are supposed to give you some structure and guidelines for the operation of your SAC. Be careful not to make them too restrictive since that will hinder your ability to operate. For example, while you will want to say that your SAC will meet at least 8 times per year, you will NOT want to say that they will meet on the first Thursday of every month. Because then you are required to meet on the first Thursday of every month, even if you have no business to conduct, otherwise you are out of compliance with your bylaws. Section 1. The School Advisory Council is a resource to the school and the principal. The term advisory is intended to mean 1) inquiring, 2) informing, 3) suggesting, 4) recommending, and 5) evaluating. Section 2. The School Advisory Council, since it is advisory only, has some limitations. 1) **It may not dictate school board or local school center policy, and 2) it must deal with issues rather than particular person, whether they are administrators, teachers, students, citizens, or parents. Addendum. You may add a page to your bylaws titled Addendum if you have items that you feel absolutely must remain a part of your bylaws and are not covered in the bylaws form. Simply insert a See Addendum by the area where the new section would fit into the bylaws. On the addendum page, reference Article # and Section # and add your wording. Article I: The name of your School Advisory Council. ( Must include the words School Advisory Council.) Article II: Purpose of School Advisory Council Article III: Membership Section 7. You must determine a term of office for your members. It is suggested that members serve for one year. Members in good standing could then be re-elected to serve for two or three terms. Section 9. It is suggested that you include the PTA president as a member of the SAC. It provides for continuity of information. If you do not want the PTA president to serve on the SAC, this section may be removed. If you do want them included, just strike the word optional. Article IV: Responsibilities of SAC Sec. 1001.452(2) F.S. Article V: Officers Section 1. You will need at the least, a chair to run the meeting and a secretary to take the minutes which are required by law. You may choose to add vice chair(s) or other officers. Parliamentarian, should you chose to have one, is addressed under Article X and should be an appointed position. Article VI: Roles of Principal and SAC Members Article VII: Committees Article VIII: Meetings Section 2. It is state law that a majority of the membership constitutes a quorum. Majority of the membership does NOT mean a majority of those present. It means a majority of your membership. Example: 20 members means a quorum of 11. Keep this in mind as you set the number of members you will have on your SAC. If you have a very large SAC, it may be hard to get enough people in attendance to achieve a quorum. It is also important that you fill any vacancies as soon as possible since it will affect your quorum and the vacancies MUST be filled. Article IX: Amendments to Bylaws Article X: Ratification of Bylaws Article XI: Parliamentary Authority Appendix B SCHOOL ADVISORY COUNCIL BYLAWS Article I: Name The name of this organization is the Englewood High School School Advisory Council. Article II: Purpose Section 1: The functions of the School Advisory Council are: assist in the preparation and evaluation of the school improvement plan (Sec. 1001.452(2) F.S.), assist in the preparation of educational improvement proposals for implementing an educational improvement grant assist in the preparation of the schools annual budget (Sec. 1001.452(2) F.S.), the SAC shall perform functions prescribed by regulations of the district school board (Sec. 1001.452(2) F.S.), Section 2: Other board functions of the School Advisory Council are: participate in planning and monitoring of school buildings and grounds initiate activities or programs that generate greater cooperation between the community and the school assist in the development of educational goals and objectives recommend various support services in the school to provide input regarding the districts Strategic Plan. review the impact of property development and zoning changes in the vicinity of the school as they relate to the safety, welfare and educational opportunities of the students review the budget to be sure it is aligned with the School Improvement Plan Perform other functions as requested by the principal Article III: Membership Section 1. The principal shall assure that the membership shall be representative of the ethnic, racial and economic community served by the school. Section 2. This council shall include parents, teachers, education support employees, community members, and the principal. A majority of the membership shall be non-district employees. Section 3. For purposes of SAC membership, parents shall be defined as anyone who has a student currently enrolled at the school and not a staff or faculty member of that school. Section 4. The principal shall be the only member of that schools administration who is a member of the SAC. Section 5. Peer election shall be used to select parent, education support staff, student and teacher members of the SAC. Such elections shall be held at the beginning of each school year (after the first day of school) such that the membership list is ready to submit to appropriate district staff no later than October 1. Section 6. Community members shall be appointed by the principal. Section 7. Term of office for newly elected members shall be for a period of one year. Section 8. Members not attending for two consecutive meetings, without an excused absence, will be replaced. Vacancies for parents, teachers, educational support personnel and students will be filled by peer election. Elections to fill vacant positions may be held as necessary throughout the year. Section 9. Membership in the SAC shall be limited to 13 voting members. SAC is a sunshine organization and non-members are encouraged to attend meetings but may not vote. Voting in SAC meetings shall be limited to duly elected/appointed school board approved members. Section 10. The PTA president may be a member of the SAC. (optional) Article IV: Responsibilities assist in the preparation and evaluation of the school improvement plan assist in the preparation of the schools annual budget The SAC shall perform functions prescribed by regulations of the district school board Article V: Officers Section 1. Officers and their election: The officers of the School Advisory Council shall be a chairperson, 1 vice chairperson(s), and a secretary. All officers must be members of the SAC. These officers shall be elected, by written ballot, at the first meeting of SAC at the beginning of the school year provided notice of election has been served. Article VI: Roles of the Principal and SAC Members Section 1. The Principal serves as a resource providing information regarding the local school education program appoints all non-elected SAC members maintains the appropriate statutory composition of the SAC notifies the office of Instructional Improvement and Support when modifications are necessary encourages leadership from within the council assists in training members in leadership skills arranges for presentations of interest to the council keeps the SAC apprised of county policies, curriculum, etc. Establishes, maintains, and consults with the SAC on a regular basis involving it in decisions in accordance with state purposes and policies develops, through positive actions, feelings of trust and understanding among SAC, community and staff serves as the administrator in charge of the school with total responsibility to arrange all affairs of the school including general control and supervision of its employees Section 2. The Chairperson works closely with the principal and the council to plan each meeting and establish an agenda in time to notify the community of the purpose of each meeting calls the meetings to order, maintains order, and sees that the meeting is properly adjourned instructs the secretary and other officers in their duties sees that minutes are taken, prepared, read, approved and properly filed in the school sees that business is ordered, considered and disposed of properly is an impartial, conscientious arbiter of discussion and debate, and insists on fairness in the actions and debate of the members Section 3. The Vice Chair(s) a. serves as Chair in the absence of the elected Chair. Section 4. The Secretary Keeps accurate and complete minutes and files them for inspection. A copy of the minutes should be provided to the principal for the school file and a copy sent to the district office with a record of attendance. Keeps accurate records of council membership, attendance, duties and special assignments. Section 5. Parents and other community representatives act as a council member according to established procedures by making suggestions and recommendations representative of the views of parents, citizens and community organizations of the school community participate regularly in SAC meetings and carry out council assignments become knowledgeable about personnel and material resources of the school and community and the schools education program act as resource persons for the SAC, especially in the solutions of community-related problems which affect the school and its students assist in obtaining community resources to aid the schools education program serve as a communication link between SAC, the community and the school participate in activities aimed at obtaining parent and community support and assistance for school related programs Section 6. Faculty and school staff representatives: act as members of the council to represent the views and interest of the school staff participate regularly in SAC meetings and carry out council assignments act a resource person for the SAC by making available specialized information about the educational programs, innovative ideas, and available resources assist in identifying community resources which can aid in the schools educational programs serve as a communication link between the SAC and the school staff, and keep the staff informed of actions can activities of the council participate in efforts to encourage school staff support for goals and activities of the School Advisory Council Article VII: Committees The SAC may create such committees as necessary to carry on the work of the council. Article VIII: Meetings Section 1. The SAC shall meet as often as necessary to perform its duties, but no less than eight (8) times per year. Such meetings shall be held starting at the beginning of each school year (after the first day of school) such that the membership roster is ready to submit to appropriate district staff no later than October 1. Meetings must be scheduled when parents, students, teachers, education support personnel and community members can attend. All meetings shall be open to the public. Section 2. A quorum must be present to conduct business. A majority of the membership of the council (more than half) shall constitute a quorum. Section 3. Three days written notice will be given to members concerning any item that will be voted on at the upcoming meeting. Article IX: Amendments to Bylaws Section 1. These bylaws shall be amended at any regular meeting of the SAC by a majority of the membership. Section 2. The amendment shall become effective immediately upon passage Article X: Ratification of Bylaws The bylaws of the SAC will be ratified by a majority of if its members. Article XI: Parliamentary Authority Section 1. The rules contained in the current edition of Roberts Rules of Order, Newly Revised shall govern the association in all cases in which they are applicable and in which they do not conflict with these bylaws. Section 2. The chairperson has the option to appoint a member of SAC as a parliamentarian at any meeting deemed necessary.     PAGE   PAGE 8     &(4 !"#%ʹtfTB4h];h&Fv7OJQJ^J#h];h&Fv7CJOJQJ^JaJ#h];h&Fv>*CJOJQJ^JaJh&FvCJOJQJ^JaJ(h!>h&FvCJOJQJ^JaJmH sH  h!>h&FvCJOJQJ^JaJ h!>h&FvCJOJQJ^JaJh&FvCJOJQJ^JaJ hhc!h&FvCJOJQJ^JaJ hhc!h&Fvhhc!h&Fv5hhc!h&FvCJOJQJhhc!h&FvOJQJ\^Jh&FvOJQJ\^J    . 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